Extended Absence Notification for Students

Administrative Procedure 4.104

The Office of the Dean of Students may provide assistance to students who experience a family or personal emergency (e.g., death in the family, unplanned hospitalization, etc.) resulting in more than three consecutive absences or significantly impacting active learning/participation (attending class, participating in online activities) by notifying the student’s faculty via email. The dean will inform the student or family member that documentation to support the absence is required and should be forwarded to the Dean of Students’ office to be kept in a confidential file. The dean can be contacted by email at DeanofStudentServices@elgin.edu or call 847-214-7715.

It is also highly recommended that students contact their instructor via email and/or phone for any absences. The faculty may request documentation to support the absence.

Each faculty member has the discretion to determine if the absence is excused according to their attendance policy. Notification from the Dean of Students for extended absences does not constitute an excused absence. Faculty members and some grant-funded programs have individual and specific attendance requirements listed in the course syllabus, which students are expected to know and by which they are to abide.