Tuition Adjustment Advisory Council (TAAC)

Administrative Procedure 2.103

Introduction

Elgin Community College has established the “Tuition Adjustment Advisory Committee” to review appeals for tuition-only refund adjustments based on a medical or family emergency. This committee will consist of four administrators, with at least one member being from Student Financial Services and one member being from TLSD’s Student Services and Development department. Committee members will be recommended by their Dean or Vice President, as applicable. The committee will meet as needed to resolve outstanding appeals.

In all cases, the student must demonstrate their situation interrupted their ability to:

Adhere to the College’s withdrawal procedure (Administrative Procedures 1.202 and 2.102)
Complete coursework successfully

Purpose

In the event that a medical or family emergency prevents a student from obtaining a tuition adjustment according to the college’s refund schedule, the TAAC reviews appeals for financial adjustments in a timely, fair, and reasonable manner. The goal is for the student to be able to continue their education at the College. Appeals will be accepted for the current term only.

To qualify, the student or designee must submit a completed TAAC Form - PDF along with the required documentation to the Student Accounts Office. All documentation must be in English or translated into English. Only one appeal may be approved during a student’s entire academic career at Elgin Community College. The decision of the TAAC is final.

Guidelines for a tuition refund adjustment are as follows:

Category	Medical	Family
Definition	Medical illness or injury occurring during the academic term which prevented the student from successfully completing their coursework.	Documented that the student became the primary caretaker for a family member’s illness or a death of a family member during the term of enrollment. For TAAC purposes a family member is a parent, child, spouse, sibling or grandparent.
Student Written Statement	In their own words, the student will provide a written statement explaining how the illness or injury impacted their ability to successfully complete coursework. This statement should include dates of services or procedures.	In their own words, the student will explain their relationship to the family member and how their illness or death impacted the student’s ability to successfully complete coursework.
Documentation requirements	All appeals must be accompanied by medical documentation meeting the following protocol: Letter on official medical provider letterhead Clearly states diagnosis Clearly shows the date range the diagnosis impacted the student and states that the student was unable to participate in coursework because of this Medical physician or medical provider professional signature required	A signed statement from an outside physician or medical provider on their letterhead indicating the dates of illness and need for a caregiver. In the case of a death, a copy of the death certificate or obituary.