Maintaining Financial Aid Eligibility
Receiving financial aid is an ongoing responsibility. To continue receiving funding, students must maintain eligibility throughout their time at ECC.
Key Requirements for Maintaining Aid:
- Standards of Academic Progress (SOAP): Maintain the required GPA, complete at least 67% of attempted credits, and finish your program within the maximum timeframe.
- Enrollment Status: Keep your course load at the level required for your aid type. Dropping below the required credit hours may reduce or cancel your aid.
- Follow-Up on Documentation: Submit all requested forms and documents on time. Delays can impact the processing and disbursement of your aid.
- Communication: Notify the Financial Aid Office of any changes, such as withdrawing, taking a leave of absence, or transferring to a different program.
Note: Regularly check your aid status in the accessECC portal and meet with a financial aid advisor if you have questions or anticipate changes in enrollment.
The chart below outlines the SOAP process:
| Current Semester ACADEMIC STANDING | REQUIREMENTS & CONDITIONS |
|---|---|
| GOOD STANDING |
At the completion of the semester after all grades are submitted and Academic Standing is run, if:
|
| ACADEMIC CAUTION |
You are REQUIRED to participate in academic success intervention strategies prior to registering for the following semester. At the completion of the semester after all grades are submitted and Academic Standing is run, if:
|
| ACADEMIC WARNING |
You are REQUIRED to participate in academic success intervention strategies prior to registering for the following semester. At the completion of the semester after all grades are submitted and Academic Standing is run, if:
|
| ACADEMIC PROBATION |
You are REQUIRED to participate in academic success intervention strategies prior to registering for the following semester. At the completion of the semester after all grades are submitted and Academic Standing is run, if:
|
| ACADEMIC SUSPENSION |
You are REQUIRED to sit out for one semester (fall or spring). After the suspended semester you will be eligible for re-enrollment by following the Reinstatement requirements and conditions (see Reinstatement below.) |
| ACADEMIC APPEAL |
APPEAL OF SUSPENSION To Appeal your suspension, you are required to submit an Appeal for Standards of Academic Progress Status - PDF form. Your Appeal will be reviewed to determine whether your circumstances warrant consideration. If approved, the maximum enrollment for a fall or spring semester is 7 credits; maximum enrollment in summer is 4 credits. At the completion of the successfully appealed semester after all grades are submitted and academic standing is run, if:
|
| ACADEMIC REINSTATEMENT |
At the completion of the suspended semester you will be REQUIRED to:
Upon Reinstatement, the maximum enrollment for fall or spring semester is 7 credits; maximum enrollment in summer is 4 credits At the completion of the semester after all grades are submitted and Academic Standing is run, if:
|
For more information, please view our Standards of Academic Progress (SOAP) procedure.
Financial Aid 101
Contact
Financial Aid & Scholarships
Building B, Room B156
847-214-7360
Fax: 847-608-5460
financialaid@elgin.edu
Hours
Monday through Thursday: 8 am to 7 pm
Friday: 8 am to 4 pm
*Closed Tuesdays: 1:00 pm to 2:30 pm
Contact
Student Accounts
Building B, Room B151
847-214-7380
Fax: 847-214-7445
studentaccounts@elgin.edu
Hours
Monday through Thursday: 8 am to 7 pm
Friday: 8 am to 4 pm
**Closed Wednesdays 2 pm to 3 pm