Spacing in Documents

Indent

This paragraph spacing tool allows you to add space horizontally. This option is a replacement for the TAB key.

To indent the text:

1. Go to Home > Indent.
   
   
2. Select the text you want to move to the left or right.
3. Click on the left indent to move the text to the left side and the right indent to move the text to the right side.

Before:

After adding the right indent to the second paragraph:

Page Breaks

To ensure accessibility when moving text to a new page in Microsoft Word, it's best to use the dedicated Page Break tool rather than relying solely on the Enter key. This tool helps maintain proper formatting and ensures screen readers and other assistive technologies correctly interpret the document's structure.

To use the page break tool:

1. Place the cursor in the front of the text that you want to move to the next page.
2. Go to the Insert tab and click on the Page Break option.
   
   
3. The text will now be moved to the next page.

Line Spacing

Line spacing refers to the vertical space between lines of text. Instead of manually adding space between lines using the Enter or Spacebar keys, Microsoft Word provides a dedicated line spacing tool for precise adjustments. This tool helps ensure readability and accessibility of your documents.

To use the line spacing tool:

1. Select the text you want to add the space in between the lines.
2. Go to Home > Line/Paragraph Spacing.
   
3. Click on the little arrow beside the line spacing icons and you should see the following options.
   
   
4. Choose from various spacing options or click "Line Spacing Options" to tailor the spacing to your needs. The Line Spacing Options window allows you to customize indentation and line spacing. Preview your adjustments before confirming them by clicking OK to apply the changes.