Use and Rental of Campus Hallways, Atriums and Grounds

Administrative Procedure 6.202

Elgin Community College intends that maximum use be made of College buildings and grounds facilities within the framework of the educational mission of the College. [See 110 ILCS 805/3-43.] Nevertheless, general buildings, grounds, and other facilities have been developed and are intended to be used for activities associated with the College. For that reason, all College facilities are non-public forums and unavailable for use by the general public, except as otherwise provided in this procedure.

When not required for activities associated with the College, hallways, atriums, and grounds will be made available for rental to outside businesses and/or not-for-profit organizations.

For facilities usage regulations please refer to Administrative Procedure 6.208 – “Facilities Usage Regulations”. These regulations only set guidelines and may be modified at any time without notice.

The following additional usage regulations apply:

  1. All internal and external organizations requesting the use of hallways, atriums and/or grounds must obtain permission from the Facilities Rental department. The Facilities Rental department will coordinate and secure approval from the appropriate departments as required.
  2. ECC reserves the right to prohibit any display, exhibit, or event that upon review has been determined to be inconsistent with the usage permitted.
  3. Requesting organizations will limit displays to the space provided and may not be disruptive to others.
  4. Representatives of the requesting organization must remain in the reserved area during the event.
  5. All printed material to be distributed or displayed must be approved by the Facilities Rental department before the event and the materials cannot be left behind when the requesting organization or presenter leaves the area at the conclusion of the event.

Priority Scheduling:

Priorities for scheduling hallways, atriums, and grounds will be set in accordance with the following priority schedule:

Facility Priority 1 Priority 2 Priority 3 Priority 4
General Facilities Official credit classes Official college-wide events Official non-credit classes External lessees
K161 & K163 Mon-Fri
5 pm to 10 pm
Sat 8 am to 2 pm		 Columbia University classes Official credit classes Official non-credit classes External lessees

General Use Facilities Include:

  • Alumni Room
  • Spartan Auditorium
  • Campus Grounds/Parking Lots
  • Community Room
  • Computer Labs
  • Courts and/or Gardens
  • General Classrooms
  • Heritage Room
  • HUB
  • Lecture Halls
  • Lounges

Priorities for scheduling hallways, atriums and grounds will be set in accordance with the following priority schedule:

Facility Priority 1 Priority 2 Priority 3
Hallways, Atriums, and/or Grounds(Expect Building J and Building E) Official college-wide events Official College sponsored events External lessees

Priorities for scheduling Building E/University & Business Center will be set in accordance with the following priority schedule:

Facility Priority 1 Priority 2
University and Business Center/Building E External lessees Internal lessees

Building E Facilities Include:

  • Seigle Auditorium
  • Training Room
  • Conference Rooms
  • Computer Labs
  • Dining Room
  • Atrium Areas
  • Catering Kitchen

Facilities Rental Contact:

Elgin Community College
Facilities Rental Department
1700 Spartan Drive
Elgin, IL 60123-7193
Phone: 847-931-3925
Fax:847-931-3911
e-mail: eccfacilitiesrental@elgin.edu
website: Facilities