Tuition Adjustment Advisory Committee (TAAC)

Administrative Procedure 2.103

Introduction:

Elgin Community College has established the “Tuition Adjustment Advisory Committee” to review appeals for tuition-only refund adjustments based on a medical or family emergency. This committee will consist of four administrators with at least one member from Student Accounts and one member from TLSD’s Student Services and Development department. Committee members will be recommended by their Dean or Vice President, prior to the start of a new academic year, as applicable. The committee will meet as needed to resolve outstanding appeals.

In all cases, the student must demonstrate their situation interrupted their ability to:

Adhere to the College's withdrawal procedure (Administrative Procedures 1.202 and 2.102)
Complete coursework successfully

Purpose:

In the event that a medical or family emergency prevents a student from obtaining a tuition adjustment according to the College’s refund schedule, the TAAC reviews appeal for financial adjustments in a timely, fair, and reasonable manner. The goal is for the student to be able to continue their education at the College. Appeals will be accepted for the current term only.

To qualify, the student or designee must submit a completed TAAC Form - PDF along with the required documentation to the Student Accounts Office. All documentation must be in English or translated into English. Only one appeal may be approved during a student’s entire academic career at Elgin Community College. The decision of the TAAC is final.

Guidelines for a tuition adjustment are as follows:

	Medical Emergency	Family Emergency
Definition	Medical and/or behavioral health illness or injury occurring during the academic term which prevented the student from successfully completing their coursework.	Documented that the student became the primary caretaker for a family member’s medical and/or behavioral health illness or a death of a family member during the academic term of enrollment. For TAAC purposes a family member is a spouse, domestic partner, civil union partner, spouse-substitute, children, parents, siblings, grandparents, grandparents-in-law, parents-in-law, brothers-in-law, sisters-in-law, legal guardians, and dependents (as defined by the Internal Revenue Code Section 152)
Student Written Statement	In their own words, the student will provide a written statement explaining how the medical and/or behavioral illness or injury impacted their ability to successfully complete their coursework. The statement should include the dates during which the illness or injury impacted the student, as well as any relevant dates of treatment, hospitalization, or services received.	In their own words, the student will explain their relationship to the family member and how their illness or death impacted the student’s ability to successfully complete coursework.
Documentation Requirement	All appeals must be accompanied by medical and/or behavioral health documentation provided by a licensed medical and/or behavioral health provider not including ECC’s Wellness Professionals and must adhere to the following requirements: Letter on official licensed medical and/or behavior health provider letterhead. Letter must clearly state the diagnosis Letter must clearly specify the date range during which the illness or injury impacted the student and confirm that the illness or injury prevented the student from successfully completing their coursework. Letter must include medical and/or behavioral health provider’s signature.	Signed statement from a licensed medical or behavioral health provider, not including ECC’s Wellness Professionals, on their letterhead indicating the dates of illness and need for a caregiver. In the case of a death, copy of the death certificate or obituary must be provided.

Medical Emergency

Family Emergency

Definition

Medical and/or behavioral health illness or injury occurring during the academic term which prevented the student from successfully completing their coursework.

Documented that the student became the primary caretaker for a family member’s medical and/or behavioral health illness or a death of a family member during the academic term of enrollment. For TAAC purposes a family member is a spouse, domestic partner, civil union partner, spouse-substitute, children, parents, siblings, grandparents, grandparents-in-law, parents-in-law, brothers-in-law, sisters-in-law, legal guardians, and dependents (as defined by the Internal Revenue Code Section 152)

Student Written Statement

In their own words, the student will provide a written statement explaining how the medical and/or behavioral illness or injury impacted their ability to successfully complete their coursework. The statement should include the dates during which the illness or injury impacted the student, as well as any relevant dates of treatment, hospitalization, or services received.

In their own words, the student will explain their relationship to the family member and how their illness or death impacted the student’s ability to successfully complete coursework.

Documentation Requirement

All appeals must be accompanied by medical and/or behavioral health documentation provided by a licensed medical and/or behavioral health provider not including ECC’s Wellness Professionals and must adhere to the following requirements: Letter on official licensed medical and/or behavior health provider letterhead.

Letter must clearly state the diagnosis
Letter must clearly specify the date range during which the illness or injury impacted the student and confirm that the illness or injury prevented the student from successfully completing their coursework. Letter must include medical and/or behavioral health provider’s signature.

Signed statement from a licensed medical or behavioral health provider, not including ECC’s Wellness Professionals, on their letterhead indicating the dates of illness and need for a caregiver. In the case of a death, copy of the death certificate or obituary must be provided.

This policy was last reviewed on 01/27/2025.

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