Student Employment

Administrative Procedure 4.302

Student employment at Elgin Community College is a significant opportunity to enhance the total student learning experience as well as provide financial assistance to the student.

Departments seeking to hire a student employee will provide The Financial Aid and Scholarship Office with a notice of the position, including the responsibilities, hours, qualifications and name of the immediate supervisor. Students will apply for the position(s) on the Elgin Community College job site. The department supervisor will contact The Financial Aid and Scholarship Office to confirm student eligibility, contact student to schedule an interview, and make the final selection. The maximum number of hours a student employee may work is up to 20 hours per week. This hour restriction applies to all student workers: federal, institutional and international. All student employees must submit hours worked in the electronic payroll system.

Institutional Work Study Student Employees

Individuals seeking institutional work study employment must be currently enrolled at the College in a minimum of 6 credit hours for fall and spring semesters, or be currently enrolled in Intensive English Program . In the case of summer employment, the student must be enrolled in a minimum of 3 credit hours at the College for the summer semester or be returning to ECC as a student in the upcoming fall semester. When a student graduates, employment ends at the end of the semester in which graduation occurs. Institutional work study student employees must maintain a minimum cumulative G.P.A. of 2.0.

Federal Work Study Student Employees

Individuals seeking federal work study employment must be currently enrolled at the College in a minimum of 6 credit hours for fall and spring semesters. In the case of summer employment, the student must be enrolled in a minimum of 3 credit hours at the College for the summer semester or be returning to ECC as a student in the upcoming fall semester. When a student graduates, employment ends at the end of the semester in which graduation occurs. Federal work study student employees must maintain a minimum cumulative G.P.A. of 2.0 and meet Financial Aid Satisfactory Academic Progress standards. If a financial aid satisfactory academic appeal is required, submitted, and granted, the student may be eligible for federal work study employment. All federal work study employment is based on the Free Application for Federal Student Aid.

International Work Study Student Employees

International students, attending ECC on an F-1 Visa, who seek institutional work study student employment must be currently enrolled at the College in a minimum of 12 credit hours for fall and spring semesters, or be currently enrolled in the Intensive English program. In the case of summer employment, the international student must be returning to ECC as an international student in the upcoming fall semester in order to be eligible for summer work study employment. International work study student employees must maintain a minimum cumulative G.P.A. of 2.0 for credit classes and meet Satisfactory Academic Progress standards if enrolled in the Intensive English program. Student employees are classified into one of three categories as defined below.

• Federal Work Study – Students must meet the eligibility requirements based on the Free Application for Federal Student Aid and as funding allows. 
• Institutional Work Study – Students are funded by the departmental budget.
• International Work Study – Student who are attending ECC on an F-1 Visa. These students are funded by the departmental budget.

An individual cannot be employed in another position within the college while being classified as a Student Employee. Any student who wishes to be employed in another employee classification would forfeit their position.

No student employee can be switched from one classification category to another without notifying the Financial Aid & Scholarships Office beforehand. The Financial Aid & Scholarships Office is required to verify eligibility before the student employee switches classification categories.

Student employees are excluded from membership in the Support Staff of Elgin Community College Association.

Institutional work study funds must be requested through the annual departmental budget process.

Refer students to The Financial Aid & Scholarships Office for further information.

This policy was last reviewed on 08/31/2023.