Relocation Expense Reimbursement

Administrative Procedure 5.107

As part of an employment offer, the Chief Human Resources Officer, with the approval of the President, may offer up to a $5,000 relocation expense reimbursement. Any relocation expense reimbursement above $5,000 shall be approved by the Board of Trustees. “Final approval for payment process must go through Human Resources.”

New, full-time employees satisfying the IRS [Moving Expenses] requirements for deductibility, as a direct result of accepting employment with Elgin Community College for moving within the proximity of the College, may be reimbursed for reasonable, deductible moving expenses as defined in the IRS Moving Expenses Publication 521 for expenses incurred.

Reimbursement will be considered only for actual expenses related to starting work with Elgin Community College under the College’s Accountable Plan, which may include:

• Moving your household goods and personal effects, and
• Traveling (including lodging but not meals) to your new home. 

Original receipts for all reimbursable expenses are required, as well as a documented (Apple Maps, Google Maps, etc.) point-to-point mileage record. Requests for reimbursement must be submitted within the first 12 months of employment.

This policy was last reviewed on 05/17/2024.