Extracurricular and Co-curricular Off-Site Learning Activities

Administrative Procedure 4.405

Field Trips

A field trip is a sanctioned/approved activity led by an approved ECC faculty member or staff that takes place off campus with ECC students and/or program participants that focuses on furthering student learning. An off-campus field trip is any meeting or event, at a location other than an ECC campus, organized for students registered in a college course or enrolled in a college program. Programs with recurring activities related to student support, unrelated course participation, may be exempt from the field trip process as long as the exemption is approved by the Vice President of Teaching, Learning, and Student Development. 

Field trips may be single or multi-day, including overnight stays. For the safety of our students, faculty, and staff, and to ensure that funding for field trips is approved by the appropriate administrator, the College requires field trip organizers to provide logistical details as part of the request, including but not limited to the location(s), times, costs, and duration of the trip.

Faculty and staff conducting a college-approved field trip must submit written notice to their supervisor via the Field Trip Request Form. Requests must be submitted two weeks prior to the scheduled field trip and at least 30 days prior for multi-day travel. Educational opportunities that become available within two weeks prior to the event may be approved; however, trip leaders are encouraged to discuss the trip with the budget officer prior to submitting the Field Trip Request Form.

Once approved, it is expected that any approved ECC faculty or staff member requesting a field trip, and those leading such a trip, will review and follow ECC’s Field Trip Guidelines.

Alternative Activities

Faculty may require that students attend extracurricular and co-curricular activities in connection with class or program requirements, including extra credit opportunities. Students who are unable to attend because of class or work conflicts or for religious or financial reasons must notify the faculty member of the conflict in advance of the scheduled extracurricular or co-curricular activity. The faculty member must provide an appropriate alternative learning opportunity that takes the student’s conflict into account. These activities may or may not be related to an approved field trip. The faculty member is encouraged to consult with the student to identify an alternative learning opportunity. Other student conflicts may be considered at the discretion of the faculty member.

This policy was last reviewed on 11/14/2025.