Contract Signing Authority
Administrative Procedure 2.405
Related Procedure: 2.402 Issuance of Checks Prior to Board Meetings
Following Board Policy GP2: Item number 6 d “The job of the Board of Trustees is to govern, not manage, the college and: . . . to fix, and enact governing policies which address. The delegation of powers to the President, the monitoring of those powers, and the evaluation of the President.”
The Chairperson of the Board of Trustees of Community College District No. 509, with the approval of the Board, may designate one or more people to have the authority to affix their signature to execute any warranty, certificate, contract, or any other written instrument on behalf of the district. When the signature of this designee is so affixed to a written instrument, it is as binding upon the district as if personally signed by the Chairperson.
Whenever the Chairperson of the Board desires to designate a person to affix their signature on behalf of the Chairperson and the Board to any warrant, certificate, contract, or any other written instrument, the Chairperson shall send a written notice to the Board containing the position the Chairperson has selected and a designation of the instruments that position shall have authority to sign and the notice shall be filed with the Board Secretary, presented at an official meeting of the Board for its approval, and entered in the proceedings of that meeting.
All agreements and contracts herein shall comply with all applicable federal, state, and local laws, rules, and regulations, and Board policies. Unless other authority to execute an agreement is outlined explicitly in a Resolution approved by the Board authorizing the district to enter into a Contract or other Agreement, the following positions are only given authority to execute the named instruments:
| INSTRUMENTS | POSITIONS |
|---|---|
After Board approval |
|
| Cooperative Agreements | President, VP of TLSD, VP Business & Finance, or Deans |
| Clinical Agreements | President, VP of TLSD, VP Business & Finance, or Deans |
| Grant Agreements with more than $25,000 Cash Match | President or VP Business & Finance |
| Vending Contracts | President or VP Business & Finance |
| In Residence Ensemble Agreements | President or VP Business & Finance |
| Employment Contracts | Board Chairperson or President |
| Consulting Agreements over $25,000 | President or VP Business & Finance |
| All Other Contracts over $25,000 | President or VP Business & Finance |
With appropriate administrative approval |
|
| Grant Agreements with less than $25,000 Cash Match | President or VP Business & Finance, or AVP of Business & Finance |
| Transfer/Articulation Agreements | President or VP of TLSD |
| Liability & Property Insurance Plans | President or VP of Business & Finance |
| Adjunct Faculty Contracts |
VP of TLSD or Deans or Chief Human Resources Officer |
| Instructional Service Contracts for Presenters, Performers, or Trainers | VP of TLSD or Deans, or Director of Corporate and Community Education |
| Employee Benefit Insurance Plans (renewal) |
VP Business & Finance or Chief Human Resources Officer |
| Facilities Rental Agreements (standard) | Director of Facilities Rental |
| Visual and Performing Arts Center Facilities Rental Agreements (standard) | Dean or Senior Director of Performing Arts |
| Visual and Performing Arts Center Performing Contracts (standard) | Dean or Senior Director of Performing Arts |
| Consulting Agreements under $25,000 |
VP of TLSD, VP of Business & Finance, VP of Planning, Institutional Effectiveness, and Technology, or Deans; AVP of Business & Finance or AVP of Business & Finance designee, or Managing Director of Business Services, or Managing Director of Business Services designee |
| Internal Review Board (IRB) Agreements |
VP of Planning, Institutional Effectiveness and Technology |
| Survey/Poll Agreements |
VP of Planning, Institutional Effectiveness and Technology |
| Data Non-Disclosure Agreements | VP of Planning, Institutional Effectiveness and Technology |
| Postsecondary Data Partnerships | VP of Planning, Institutional Effectiveness and Technology |
| All Other Contracts under $25,000 |
President or President designee, VP of Business & Finance or VP of Business & Finance designee; AVP of Business & Finance or AVP of Business & Finance designee, Managing Director of Business Services, or Managing Director of Business Services designee |
This policy was last reviewed on 04/07/2025.
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