Public Bids: Become a Vendor

Welcome to the Public Bids page for Elgin Community College. This section is dedicated to transparency in our purchasing processes and meeting legal requirements for public procurement.

Types of Purchases

• State Law Compliance: While state law does not allow the college to provide preference to local vendors, we actively encourage vendors based within the college district to submit bids.
• Invitations for Bids: Purchases Over $25,000: Bids are competitive and must be sealed by the vendor. Awards are made to the lowest, most responsible bidder whose bid complies with the terms, conditions, and specifications outlined in the bid document.
• Non-Biddable Purchases/RFPs Over $25,000: Certain purchases, including specific supplies, materials, or creative or information technology services, are exempt from bid law.
• Requests for Quotes: Purchases Between $5,000 and $25,000: The college requires three competitive written quotations for projects in this range before awarding, generally based on the lowest-priced quote.
• Purchases of Less Than $5,000: Competitive quotations are not required for awards in this price range, though they are encouraged when practical.

How to Submit a Bid

To participate in the bidding process, please follow these steps:

1. Review the bid opportunities listed above.
2. Download the bid document for the opportunity you wish to pursue.
3. Prepare your bid according to the specifications outlined in the document.
4. Submit your completed bid by the specified deadline.

Legal Compliance

All bidding processes conducted by Elgin Community College adhere to applicable laws and regulations governing public purchasing. We are committed to fair and equitable procurement practices.

Note: If your company is interested in submitting a response to any of these bids or requests for proposals and would like to receive any addendums that are issued, please email the Purchasing Department at purchasing@elgin.edu to have your company added to the vendor list.