Financial Aid Policies
All awards are based on enrollment. Awards depend on a student's Expected Family Contribution (EFC) and enrollment status. If enrollment changes, aid may be adjusted. Students must maintain Satisfactory Academic Progress (SAP).
Enrollment Status & Adjusting Aid Policy
This Enrollment Status & Adjusting Aid policy explains how financial aid is adjusted based on changes to a student’s enrollment status.
Actively Participating Policy
Students must be actively participating in classes to receive financial aid. Based on regulations, students must begin attendance in order to receive financial aid. In the case of online classes, students must be actively participating in order to determine if they are eligible to keep their aid that was awarded/disbursed or if adjustments will be made. For financial aid purposes only, actively participating will be defined as a student who completes assignments, logs on regularly, participate in classroom discussions, if applicable, and completes at least one test/quiz. Students who are determined to not be actively participating, will not be eligible to receive financial aid for that term.
Exit Counseling Policy
When a loan student graduates, leaves school or drops below half-time enrollment, the Financial Aid Office will mail exit counseling materials to the mailing address the College has on file. We strongly encourage students to log on to studentloans.gov and click on “Complete Exit Counseling”. You will find information that will be helpful when you begin to repay your student loan.
The Financial Aid Office also offers in-person exit counseling sessions. If interested, please contact the Financial Aid Office.
Financial Aid & Bookstore Policy
All students awarded financial aid may purchase required books & supplies in the ECC Bookstore approximately two weeks before the beginning of each semester. Please check with the bookstore for specific date information.
Financial Aid & Remedial Coursework Policy
If a student is admitted into an eligible program and takes remedial coursework within that program, the student may be considered for financial aid. The Financial Aid office is authorized to count up to and including 30 credit hours of these courses in the student’s enrollment status for financial aid.
If you have taken a class twice and received a passing grade (for financial aid a "D" or better is considered a passing grade), you may no longer receive financial aid for that class.
Return of Title IV Funds: When a Financial Aid Recipient Withdraws Policy
Federal Title IV funds are awarded under the assumption that the student will attend school for the entire period for which the financial aid is awarded. When a student withdraws, he/she may no longer be eligible for the full amount of Title IV and/or state funds as originally awarded.
If a Title IV recipient withdraws from ECC after beginning attendance, the Financial Aid & Scholarships Office must calculate the amount of aid the student can keep, using the federal refund formula. Based on this calculation, all or a portion of funds received may be returned to the aid source (Federal and/or State Government).
The tuition charges the student owes for dropped/withdrawn class(es) are determined by the refund policy. The difference between the amount owed to ECC and the financial aid earned by the student will be the student’s responsibility. Students with outstanding balances may be restricted from enrolling in subsequent terms at ECC and may be ineligible to receive grades, transcripts, and other College services.
Students are encouraged to contact the Financial Aid & Scholarships Office prior to withdrawing form class(es).
Satisfactory Academic Progress Policy for Financial Aid
In accordance with the U.S. Department of Education and State of Illinois student aid regulations, ECC is required to establish minimum standards of academic progress to qualify for federal and state financial aid. This Satisfactory Academic Progress Policy measures a student’s academic progress in three ways. Students must meet all three standards to be in a satisfactory status.
Satisfactory Progress Policy For Federal Veterans & Military Service Benefits
The academic records of students receiving federal veterans or military service benefits will be reviewed at the end of each semester. Those students who are on academic probation, warning or suspension, as defined by the institution, for two consecutive semesters will be reported to the Department of Veterans Affairs as not making satisfactory progress or conduct. This policy is in accordance with 38 CFR, Part 21 Section 4253.
A student whose benefits have been terminated by the Department of Veterans Affairs (VA), as a result of the above school policy, may request resumption of payment of benefits after meeting one of the following:
- Achieves good academic standing, as defined by the institution.
- Obtains institutional counseling for the purpose of correcting his/her unsatisfactory progress. A copy of the counselor's findings may be submitted in support of the request for resumption of payment.
- Submits to the VA his/her statement describing the cause for the unsatisfactory progress or conduct, the actions he/she has taken to correct the problem, and his/her reasons for believing that the requested program is suitable to his/her aptitudes, interests and abilities. Submit additional evidence as requested by the VARO.
Only the Department of Veterans Affairs approves the resumption of payments. ECC will recertify only after one of the above conditions is satisfied and the unsatisfactory progress has been resolved.
Students using non-GI bill benefits, including ING, IVG, or MIA-POW, need only meet the cumulative 2.0 GPA requirement.