CARES Act Disclosure

Under the federal CARES Act signed on March 27, 2020, colleges were provided funds to award cash grants to students for expenses related to the disruption of their education due to COVID-19. Eligible expenses include course materials and technology, food, housing, health care and childcare.

The following are the required CARES Act disclosures:

  1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.
    Elgin Community College signed and returned to the Department of Education the Certification and Agreement of the CARES Act to provide emergency financial aid grants to students on April 15, 2020. The college intends to use at least 50 percent of the total CARES Act funds received to fund emergency financial aid grants to students.
  2. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students.
    Elgin Community College received $2,300,359 for emergency financial aid grants to eligible students. Elgin Community College received $299,897 under the Developing Hispanic-serving Institution allocation which will be used to provide emergency financial aid grants to eligible students.
  3. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter).
    Elgin Community College has distributed $1,603,600 to students as of September 25, 2020.
  4. The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.
    As of September 25, 2020, the estimated total number of students at Elgin Community College eligible to receive emergency financial aid grants under the CARES Act was 2,317.
  5. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.
    As of September 25, 2020, the total number of students who received emergency financial aid grants under the CARES Act was 1704 students.
  6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.
    Elgin Community College reviewed the Title IV status of all currently enrolled students as of March 27, 2020. Students who were Pell eligible and enrolled in face-to-face instruction before the disruption of campus were sent an application to confirm that they incurred expenses as a result of this disruption. Students who were enrolled full-time, had a zero expected family contribution, and completed an application received $1,200. Students who were enrolled part-time, had a zero expected family contribution, and completed an application received $1,000. Students who were enrolled, had a greater than zero expected family contribution, were Pell eligible, and completed an application received $800. Students who were enrolled, did not fit into any of the above categories, had any documented need, and completed an application received $600.
  7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.
    Elgin Community College sent emails to 2133 eligible students to complete a short application on Thursday, May 14, 2020. The email stated,
    “Dear Student,
    I hope this email finds you well. Under the federal CARES Act signed into law on March 27, 2020, colleges were provided funds to award cash grants to students for expenses related to the disruption of their education due to COVID-19. Eligible expenses include course materials and technology, food, housing, health care and childcare. We have determined that you could potentially be eligible to receive a portion of the CARES Act funding. If you have incurred any of the above mentioned expenses related to COVID-19 while enrolled in Spring, 2020, please click on the link below and complete the short form for consideration. If you have any questions, please reply to this email.”

A reminder email was sent on May 27, 2020 to students who had not completed the short application. Phone calls were also made to all students that had not completed the application.

On June 25, 2020 the original email was sent to an additional 184 eligible students that were part of phase 2.