Vaccinations

The August 26, 2021, Executive Order 2021-20 remains in effect. The order requires ECC faculty, staff, administrators, and students to be vaccinated or undergo COVID-19 testing at least once a week. This mandate does not apply to fully exempt employees working remotely or students scheduled to be fully online this semester. An employee completing 100 percent of their work from home (off-site) is not required to come to campus. However, for any employee who comes to campus for meetings, committees, or will be on campus for more than a "fleeting moment," the mandate will apply. 

Read Executive Order

ECC has not changed its definition of fully vaccinated, which is two shots of Pfizer or Moderna or one shot of Johnson & Johnson.

An individual is "fully vaccinated against COVID-19" two weeks after receiving the second dose in a two-dose series of a COVID-19 vaccine authorized for emergency use, licensed, or otherwise approved by the US Food and Drug Administration (FDA), or two weeks after receiving a single-dose COVID-19 vaccine authorized for emergency use, licensed, or otherwise approved by the FDA. Boosters are strongly encouraged but not required.

ECC will continue to offer vaccination clinics for first, second, and booster shots of Moderna, Janssen, and Pfizer. ECC will share details in the Spartan Review and on ECC's social media channels. You are also encouraged to visit kanevax.org or Vaccines.gov for information on vaccination locations.

We require an official vaccination card or documentation from a medical provider on file with the college. ECC asks students and employees to submit proof of vaccination and testing records through the Cleared4Work service. Once you add your vaccine verification information, Cleared4 will remove you from the mandatory testing program. You will be asked to upload your valid, completed vaccination card, enter your vaccine vendor (Moderna, Pfizer, J&J) and vaccination dates. Acceptable file types include jpg, png, PDF, Word documents. Do not upload your card until all doses of the vaccine are received. The system will verify your information and send you a text or email. 

• If you have not received the welcome email or text from Cleared4.org, don't hesitate to contact staffliaison@elgin.edu (for employees) or CovidVaccine@elgin.edu (for students).
• If you submitted proof of vaccination previously, no additional action is necessary unless that vaccination expires (based on CDC guidance, vaccination is valid for 365 days from initial immunity).
• Boosters are strongly encouraged but not required. We encourage employees to upload booster information. 

Proof

Your vaccine card should have a Centers for Disease Control and Prevention logo in the upper right corner. If you lost the card or did not receive one, return to the vaccine location and request documentation or contact your state's health department's immunization information system. At this time, we are not using the COVID database from the State of Illinois. However, you can find your immunization records using the Illinois Comprehensive Automated Immunization Registry Exchange.

Cleared4Work has verification mechanisms built into its platform to detect incorrect or false records. Anyone who submits false documentation will be subject to disciplinary action.

Visit Cleared4

Visit Immunization Registry

Elgin Community College shall exclude ECC students who are not fully vaccinated against COVID-19 from the premises unless they comply with the testing requirements. Effective September 19, 2021, to enter Elgin Community College, ECC students who have not been fully vaccinated against COVID-19 must undergo testing for COVID-19 until they establish that they are fully vaccinated against COVID-19. Failure to abide by this directive violates the ECC Student Code of Conduct and the COVID Addendum.

Read Student Code of Conduct

You may provide proof of religious or health exemption from vaccination if desired. However, there is no exemption for non-vaccinated individuals to decline testing. Weekly testing is required under the mandate for those who cannot be vaccinated or choose not to do so.

The mandate does not apply to fully exempt employees working remotely or students scheduled to be fully online this semester. However, if you are fully remote and plan to come on campus for activities, committee meetings or will be on campus for more than a "fleeting moment," the mandate will apply. As a College open to the community, we recognize the need to be accessible to more than just students and employees. Testing is open to the community but is intended primarily for the students/employees.

Students and employees will receive a personal URL sent to their email or primary phone number. To provide acceptable proof, your documentation should include a paper or electronic copy of the negative COVID-19 test result for review by ECC. There should be sufficient personally identifiable information on the test result to ensure the specimen and result are applied to the individual required to test. 

If you have not received the welcome email or text from Cleared4.org, please email staffliaison@elgin.edu (for employees) or CovidVaccine@elgin.edu (for students).  

Once vaccination documentation has been collected, we will be able to tabulate the vaccination rate. How we share that information is still being worked out.