Updates as of 10:13 PM on Saturday, May 30, 2020.
Coronavirus ECC FAQ & Resources
Elgin Community College continues to monitor the spread of Coronavirus (COVID-19). The Cabinet and emergency management personnel meet regularly to assess the potential impact to the College and determine the best course of action. Updates will be provided periodically through email, the employee newsletter (Spartan Review), and on the Emergency Management page.
Spring 2020 Semester
Student Emergency Relief Fund
The fund will allocate resources to students who lack access to the internet for online learning, students with food insecurity, and students whose income has been affected by the virus.
Elgin Community College frequently asked questions.
Through our Remote Box Office Service, our staff will be offering ticket buyers the options of transferring their tickets to the new date (where applicable), refunding their ticket purchase, or donating their ticket purchase back to the impacted organization.
The best way to contact the Arts Center Box Office during the stay-at-home order is by emailing firstname.lastname@example.org. This email address is being monitored regularly.
Starting Saturday, April 4, the Arts Center will be offering Remote Box Office Service to ticket buyers of events that have been canceled or rescheduled. To control call volume and ensure that all patrons are communicated effectively, Arts Center staff will be contacting ticket buyers by phone in phases. The current call schedule can be found at elgin.edu/arts.
Please make sure that you check your voice mail messages as the box office will be calling from ECC-issued cell phones rather than its typical Box Office phone number.
Although there are no confirmed cases at ECC at this time, we are taking steps to decrease the concentration of students and employees on campus. All ECC locations are closed and will remain closed at least through the end of May. Any changes to these school closings will be communicated to students, faculty, and staff via the RAVE mass notification system. Public health messages for the ECC community are posted to the College's website on the Emergency Management page.
Students can contact the Office of the Assistant Vice-President of Student Services and Development / Dean of Students at email@example.com for information regarding classes and absences. Students can also refer to the College's Emergency Management web page for updates from the College on COVID-19.
If the semester is able to be completed and a student chooses to drop their course for medical or family health issues, the student should complete the Tuition Adjustment Advisory Council (TAAC) form to appeal for a refund. For any other reason, the Dean of Students Complaint Form - PDF should be completed to appeal for a refund.
To limit exposure of COVID-19 through social distancing, ECC is limiting large gatherings at least through the end of May.
ECC utilizes an Infectious and Communicable Disease Administrative Procedure as well as the Emergency Operations Plan to address any communicable disease outbreak or another emergency. We work in conjunction with the various county health departments and the Illinois Department of Public Health when determining what steps are necessary to protect the health and safety of our students, faculty, staff, and visitors.
ECC will not be holding a spring graduation ceremony as originally scheduled for May 16, 2020. However, we are still exploring the possibility of a ceremony in August or September 2020. If those dates are not feasible, May graduates will have the option to participate in the college's annual December 2020 ceremony. Students should check their @student.elgin.edu email addresses for updates.
ECC has determined that the campus will remain closed until June 1, 2020, which is consistent with the Governor’s new stay at home order.
Critical employees, such as Police and Engineers, may be asked to report to the campus, as needed.
All Employees who are capable of performing their jobs remotely will be asked to work. Your immediate supervisor will determine your schedule during this period.
Although there are no reported or confirmed cases at ECC at this time, we are taking steps to decrease the concentration of students and employees on campus. As a result of Governor Pritzker's announcement to extend the stay-at-home order through the end of May, the College has fully transitioned to alternative delivery formats for instruction.
The goal is to maintain the student’s enrolled status and complete the course objectives by the end of the semester.
The last day to withdraw from Spring 2020 courses has been extended to the class section semester end date. If you are unable to complete a course due to the change in instructional format (online learning) or changes in your situation can withdraw from Spring 2020 courses by the published date and possibly receive a tuition refund/credit. You must officially withdraw before you can complete a tuition refund appeal form - PDF. This form is for withdrawing from a spring 2020 class due to COVID-19. Can't download the form and print it? Contact the Student Financial Services team at firstname.lastname@example.org for help.
Please allow 2-3 weeks for the refunds to be processed. Contact the Financial Aid & Scholarships Office at email@example.com or Student Accounts Office at firstname.lastname@example.org if you have questions.
ECC is updating its Business and Academic Continuity Plan as the situation evolves and will speak to decisions to change the schedule of the class. We are committed to ensuring all students can complete the semester and will provide guidance on how any missed classes will be addressed.
Preserving academic integrity is important. Therefore, courses that are moving to an alternative delivery format will no longer be held on campus when it reopens, unless otherwise instructed. We anticipate that the classes will continue to be held remotely through the end of the spring semester.
By moving the majority of our classes to an alternative delivery format, we will reduce the number of individuals meeting on campus while ensuring continuity of instruction. This timeframe may shift and is subject to change depending on the circumstances and needs of the College and our students. We want to remind you that this is a fluid situation that continues to evolve each day.
Employees will use sick leave or other leave time for pay continuation while off work during self-isolation.
During the state’s stay-at-home order, employees and students will not have access to campus, except for employees providing critical functions. Supervisors will notify these employees. Employees will, however, be permitted to work remotely during this time, as determined by their supervisors and based on the needs of the College.
Although ECC does not have a work from home policy, it has been the practice that work from home opportunities are department and job-specific. You should make that request through your manager, and your manager should notify HR of these work from home schedules. As a reminder, a work from home arrangement should be beneficial to ECC.
Employees should report this travel in accordance with Administrative Procedure 3.601.
The College has the ability to ask for a doctor's note prior to returning to work. If you are required to provide a doctor's note, this note should be given to the Benefits department in HR.
The Centers for Disease Control and Prevention recommend practicing preventive measures:
- Wash your hands often with soap and water for at least 20 seconds, especially after you have been in a public place, or after blowing your nose, coughing, or sneezing.
- If soap and water are not readily available, use a hand sanitizer that contains at least 60% alcohol.
- Cover all surfaces of your hands and rub them together until they feel dry.
- Avoid touching your eyes, nose, and mouth with unwashed hands.
- Avoid close contact with people who are sick.
- Stay home if you are sick, except to get medical care.
- Cover your mouth and nose with a tissue when you cough or sneeze or use the inside of your elbow.
- Throw used tissues in the trash.
- Clean AND disinfect frequently touched surfaces daily. This includes tables, doorknobs, light switches, countertops, handles, desks, phones, keyboards, toilets, faucets, and sinks.
For more information on preventing the spread, see Preventing COVID-19 Spread in Communities.
Our custodial staff clean and sanitize the College on a regular and consistent schedule that meets the standards of the health department and complies with state and county regulations. The College uses a variety of products for cleaning and sanitizing. We adjust our products and procedures to adhere to the latest recommendations provided by industry standards, Illinois Department of Public Health (IDPH), and local county health departments.
Update: A deep cleaning of campus bathrooms, surfaces, floors, and other areas was conducted prior to spring break, in addition to maintaining CDC-recommended cleaning protocols on a daily basis. Thank you to our custodians for their dedication and commitment to ECC at this time.
The College has made available hand sanitizer, disinfectant wipes, and tissues in classrooms and throughout campus. Additional hand sanitizer stations were ordered and stationed around the College in high traffic areas, such as main entrances and corridors.
Employees and students should follow the recommendations and guidelines of the U.S. Department of State. Be aware that if you plan to travel to a country under a Centers for Disease Control and Prevention (CDC) Level 3 Travel Advisory, you should self-isolate for 14 days for your benefit and the health and safety of the college community. Additionally, if you plan to travel to other areas, including domestically, and experience flu-like symptoms upon your return, you must contact a medical provider and receive clearance before coming to campus.
Call your healthcare professional if you feel sick with fever, cough, or difficulty breathing, and have been in close contact with a person known to have COVID-19, or if you live in or have recently traveled from an area with the ongoing spread of COVID-19. Your healthcare professional will work with your state's public health department and CDC to determine if you need to be tested for COVID-19. Employees, see "Work Policy" section.
Study abroad programs scheduled to occur in a location with a U.S. State Department Level 4 or a CDC Warning Level 3 travel advisory have been postponed for Spring 2020 and Summer 2020. Elgin Community College will not support, finance, or award credit for any travel to regions or countries designated by the U.S. State Department as a Level 4 country or a CDC Warning Level. Students, staff, or faculty abroad in a region or country when such a travel advisory is issued will be required to return to the U.S. at the next earliest available opportunity or move to a different international location, if applicable, and reasonably available. The College will work with any affected students to ensure academic continuity on study abroad programs that may be impacted in the near future (e.g., different class modality, relocating to a different international program, leaving the program early, etc.). The College is communicating directly with all students and personnel affected by this decision.
Update: Study abroad programs scheduled to travel to Italy this summer has been postponed. All other European or study abroad experiences to countries with a CDC Level 3 Travel Health Notice have been canceled at this time.
The health and safety of our college community are of utmost concern. As such, the College has postponed all ECC-sponsored out of state travel effective March 16, 2020. We will continue to follow guidance from the CDC and recommendations from the state government on how to limit the spread of COVID-19.
The CDC has a travel FAQ page with a link to countries with travel restrictions.
Contact BusinessServices@elgin.edu with any questions or concerns regarding travel.
The following links will direct you to the most up-to-date information on the COVID-19 virus:
Kane County Health Department
Illinois Department of Public Health
State of Illinois Hotline - 800-889-3931
Centers for Disease Control and Prevention (CDC)
Frequently Asked Questions and Answers on COVID-19
COVID-19 Prevention & Treatment
Get Your Household Ready
COVID-19 Information for Travelers