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At Your Service

Financial Aid & Scholarships
Bldg B, Room B156, ECC Campus
Tel: 847-214-7360
Fax: 847-608-5460
financialaid@elgin.edu
Hours: M-Th 8 a.m. - 7 p.m.; F 8 a.m. - 4 p.m.
*Closed: Tuesdays 1-2:30 p.m.

Financial Aid Policies

All awards are based on enrollment. Awards depend on a student's Expected Family Contribution (EFC) and enrollment status. If enrollment changes, aid may be adjusted. Students must maintain Satisfactory Academic Progress (SAP).

Enrollment Status & Adjusting Aid Policy

This policy explains how financial aid is adjusted based on changes to a student’s enrollment status.

Download Policy

Exit Counseling Policy

When a loan student graduates, leaves school or drops below half-time enrollment, the Financial Aid Office will mail exit counseling materials to the mailing address the College has on file.  We strongly encourage students to log on to studentloans.gov and click on “Complete Exit Counseling”.  You will find information that will be helpful when you begin to repay your student loan.

The Financial Aid Office also offers in-person exit counseling sessions.  If interested, please contact the Financial Aid Office.

Financial Aid & Bookstore Policy

All students awarded financial aid may purchase required books & supplies in the ECC Bookstore approximately two weeks before the beginning of each semester.  Please check with the bookstore for specific date information. 

Financial Aid & Remedial Coursework Policy

If a student is admitted into an eligible program and takes remedial coursework within that program, the student may be considered for financial aid.  The Financial Aid office is authorized to count up to and including 30 credit hours of these courses in the student’s enrollment status for financial aid.

Financial Aid Satisfactory Academic Progress Policy

In accordance with the U.S. Department of Education and State of Illinois student aid regulations, ECC is required to establish minimum standards of academic progress to qualify for federal and state financial aid. This policy measures a student’s academic progress in three ways. Students must meet all three standards to be in satisfactory status.

Download Policy

Return of Title IV Funds: When a Financial Aid Recipient Withdraws Policy

Federal Title IV funds are awarded under the assumption that the student will attend school for the entire period for which the financial aid is awarded.  When a student withdraws, he/she may no longer be eligible for the full amount of Title IV and/or state funds as originally awarded.

If a Title IV recipient withdraws from ECC after beginning attendance, the Financial Aid & Scholarships Office must calculate the amount of aid the student can keep, using the federal refund formula.  Based on this calculation, all or a portion of funds received may be returned to the aid source (Federal and/or State Government).

The tuition charges the student owes for dropped/withdrawn class(es) are determined by the refund policy.  The difference between the amount owed to ECC and the financial aid earned by the student will be the student’s responsibility.  Students with outstanding balances may be restricted from enrolling in subsequent terms at ECC and may be ineligible to receive grades, transcripts, and other College services.

Student are encouraged to contact the Financial Aid & Scholarships Office prior to withdrawing form class(es).

Satisfactory Academic Progress Policy for Financial Aid

1. Authority

In accordance with the U.S. Department of Education and State of Illinois student aid regulations, ECC is required to establish minimum standards of academic progress to qualify for federal and state financial aid. The purpose of the policy is to ensure that students are making progress toward the completion of their educational program of study. Students who do not attend or withdraw from classes, defer grades and perform poorly will not maintain satisfactory academic progress toward completion of their program of study and will become ineligible for financial aid. Minimal standards are subject to change in accordance with the U.S. Department of Education and State of Illinois regulations.

2. Financial Aid Programs Covered

The satisfactory academic progress (SAP) policy applies to students who are requesting or receiving funds from the following federal, state, and ECC financial aid programs:

  • Federal PELL Grant
  • Federal Supplemental Educational Opportunity
  • Federal Work Study
  • Federal Direct Student Loan
  • Federal TRIO
  • Federal Veterans Educational Benefits
  • ISAC, Monetary Award (MAP)
  • ISAC, Illinois Veterans Grant
  • ISAC, Illinois National Guard
  • All college and foundation scholarships
  • Most sponsorships and private donor scholarship

Did You Know?

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According to the Satisfactory Academic Progress policy, students with a cumulative GPA of less than 2.0 will be notified of their financial aid status.

3. Minimum Academic Standards Requirements

The SAP policy measures a student's academic progress in three ways. Students must meet all three standards to be in good status. 

  • Cumulative Grade Point Average
    • You must achieve and maintain at least a cumulative grade point average of 2.0 in all credit hours completed at the college, including transferred credits.
  • Cumulative Completion Rate
    • You must complete, with a passing grade, at least 66.67 percent of all credit hours attempted at the college, including transferred credits.
      • Passing grades are: A, B, C, D , CR, P and S. These grades count as credit hours attempted and completed.
      • Grades of E, F, W, U, I, AU,WF,NR,AW,NC & Z count as credit hours attempted but not completed.

Note: Transferred, repeated, and remedial classes are included to determine if you meet the Cumulative Completion rate standard.

4. Maximum Timeframe

You must complete your program of study within 150 percent of attempted credit hours relative to credit hours required to complete the program.

  • Example: A degree-seeking student may attempt no more than 90 credit hours in order to complete a 60 credit hour program; a certificate-seeking student may attempt no  more than 45 credit hours to complete a 30 credit hour program.

If during the SAP review it becomes clear that you cannot mathematically complete your program within the maximum timeframe, you become ineligible for financial aid.

Note: Transferred, repeated, and remedial courses are included to determine if you meet the Maximum Time Frame standard.

5. Frequency of Evaluation

The SAP of degree-seeking and certificate seeking students will be evaluated at the end of each semester: summer, fall and spring. After each semester, students will be placed in the appropriate status as outlined in Section V.

6. Initial, Good, Warning, Suspension and/ or Maximum Timeframe and Probation Status

  • Initial status: Students who have no academic record at the college and are applying for financial aid for the first time are placed in initial status. Students in initial status may receive financial aid if otherwise eligible.
  • Good status: Financial aid applicants who meet the standards in Section III are in good status. Students in good status may receive financial aid if otherwise eligible.
  • Warning status: When financial aid applicants are in good status and do not meet the standards in Section III, they are placed in warning status. Students in warning status may receive financial aid if otherwise eligible.
  • Suspension and maximum timeframe status: When financial aid applicants who are in warning status do not meet the standards in Section III, they are placed in suspension or maximum time- frame status and are not eligible to receive financial aid.

Satisfactory Progress Policy For Federal Veterans & Military Service Benefits

The academic records of students receiving federal veterans or military service benefits will be reviewed at the end of each semester. Those students who are on academic probation, warning or suspension, as defined by the institution, for two consecutive semesters will be reported to the Department of Veterans Affairs as not making satisfactory progress or conduct. This policy is in accordance with 38 CFR, Part 21 Section 4253.

A student whose benefits have been terminated by the Department of Veterans Affairs (VA), as a result of the above school policy, may request resumption of payment of benefits after meeting one of the following:

  1. Achieves good academic standing, as defined by the institution.
  2. Obtains institutional counseling for the purpose of correcting his/her unsatisfactory progress. A copy of the counselor's findings may be submitted in support of the request for resumption of payment.
  3. Submits to the VA his/her statement describing the cause for the unsatisfactory progress or conduct, the actions he/she has taken to correct the problem, and his/her reasons for believing that the requested program is suitable to his/her aptitudes, interests and abilities. Submit additional evidence as requested by the VARO.

Only the Department of Veterans Affairs approves resumption of payments. ECC will recertify only after one of the above conditions is satisfied and the unsatisfactory progress has been resolved.

Unsubsidized Loan Policy

In order for a student to receive an unsubsidized loan, a student must maintain a minimum cumulative grade point average of 2.0. The cumulative grade point average is calculated according to the Financial Aid Satisfactory Academic Progress Policy. Your academic cumulative grade point average may differ.

If you are a new student to ECC and have no transferred credit hours, you are exempt from this policy until you have a cumulative grade point average at the college. If you are a new student to ECC with transferred credit hours, those credit hours will be included when calculating your cumulative grade point average.

 
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