Financial Aid Policies
Unsubsidized Loan Policy
In order for a student to receive an unsubsidized loan, a student must maintain a minimum cumulative grade point average of 2.0. The cumulative grade point average is calculated according to the Financial Aid Satisfactory Academic Progress Policy. Your academic cumulative grade point average may differ.
If you are a new student to ECC and have no transferred credit hours, you are exempt from this policy until you have a cumulative grade point average at the college. If you are a new student to ECC with transferred credit hours, those credit hours will be included when calculating your cumulative grade point average.
Financial Aid Satisfactory Academic Progress Policy
In accordance with the U.S. Department of Education and State of Illinois student aid regulations, ECC is required to establish minimum standards of academic progress to qualify for federal and state financial aid. This policy measures a student’s academic progress in three ways. Students must meet all three standards to be in satisfactory status.
Enrollment Status & Adjusting Aid Policy
This policy explains how financial aid is adjusted based on changes to a student’s enrollment status.
Satisfactory Progress Policy For Federal Veterans and Military Service Benefits
The academic records of students receiving federal veterans or military service benefits will be reviewed at the end of each semester. Those students who are on academic probation, warning or suspension, as defined by the institution, for two consecutive semesters will be reported to the Department of Veterans Affairs as not making satisfactory progress or conduct. This policy is in accordance with 38 CFR, Part 21 Section 4253.
A student whose benefits have been terminated by the Department of Veterans Affairs (VA), as a result of the above school policy, may request resumption of payment of benefits after meeting one of the following:
- Achieves good academic standing, as defined by the institution.
- Obtains institutional counseling for the purpose of correcting his/her unsatisfactory progress. A copy of the counselor's findings may be submitted in support of the request for resumption of payment.
- Submits to the VA his/her statement describing the cause for the unsatisfactory progress or conduct, the actions he/she has taken to correct the problem, and his/her reasons for believing that the requested program is suitable to his/her aptitudes, interests and abilities. Submit additional evidence as requested by the VARO.
Only the Department of Veterans Affairs approves resumption of payments. ECC will recertify only after one of the above conditions is satisfied and the unsatisfactory progress has been resolved.
Satisfactory Academic Progress Policy for Financial Aid
In accordance with the U.S. Department of Education and State of Illinois student aid regulations, ECC is required to establish minimum standards of academic progress to qualify for federal and state financial aid. The purpose of the policy is to ensure that students are making progress toward the completion of their educational program of study. Students who do not attend or withdraw from classes, defer grades and perform poorly will not maintain satisfactory academic progress toward completion of their program of study and will become ineligible for financial aid. Minimal standards are subject to change in accordance with the U.S. Department of Education and State of Illinois regulations.
- Financial Aid Programs Covered
The satisfactory academic progress (SAP) policy applies to students who are requesting or receiving funds from the following federal, state, and ECC financial aid programs:
Minimum Academic Standards Requirements
- Federal PELL Grant
- Federal Supplemental Educational Opportunity
- Federal Work Study
- Federal Direct Student Loan
- Federal TRIO
- Federal Veterans Educational Benefits
- ISAC, Monetary Award (MAP)
- ISAC, Illinois Veterans Grant
- ISAC, Illinois National Guard
- All college and foundation scholarships
- Most sponsorships and private donor scholarship
The SAP policy measures a student's academic progress in three ways. Students must meet all three standards to be in good status.
- Cumulative Grade Point Average
You must achieve and maintain at least a cumulative grade point average of 2.0 in all credit hours completed at the college, including transferred credits.
- Cumulative Completion Rate
You must complete, with a passing grade, at least 66.67 percent of all credit hours attempted at the college, including transferred credits.
Passing grades are: A, B, C, D , CR, P and S. These grades count as credit hours attempted and completed.
Grades of E, F, W, U, I, AU, WF, NR, AW and NC count as credit hours attempted, but not completed.
Note: Transferred, repeated, and remedial classes are included to determine if you meet the Cumulative Completion rate standard.
- Maximum Timeframe
You must complete your program of study within 150 percent of attempted credit hours relative to credit hours required to complete the program.
Example: A degree-seeking student may attempt no more than 90 credit hours in order to complete a 60 credit hour program; a certificate-seeking student may attempt no more than 45 credit hours to complete a 30 credit hour program.
If during the SAP review it becomes clear that you cannot mathematically complete your program within the maximum timeframe, you become ineligible for financial aid.
Note: Transferred, repeated, and remedial courses are included to determine if you meet the Maximum Time Frame standard.
Frequency of Evaluation
The SAP of degree-seeking and certificate seeking students will be evaluated at the end of each semester: summer, fall and spring. After each semester, students will be placed in the appropriate status as outlined in Section V.
Initial, Good, Warning, Suspension and/ or Maximum Timeframe and Probation Status
- Initial Status: Students who have no academic record at the college and are applying for financial aid for the first time are placed in initial status. Students in initial status may receive financial aid if otherwise eligible.
- Good Status: Financial aid applicants who meet the standards in Section III are in good status. Students in good status may receive financial aid if otherwise eligible.
- Warning Status: When financial aid applicants are in good status and do not meet the standards in Section III, they are placed in warning status. Students in warning status may receive financial aid if otherwise eligible.
- Suspension Status and Maximum Timeframe Status: When financial aid applicants who are in warning status do not meet the standards in Section III, they are placed in suspension or maximum time- frame status and are not eligible to receive financial aid.